Rappora version 3.0.4 adds travel time capabilities as well as caregiver reimbursement totals for if you collect caregiver miles and if you set a caregiver reimbursable mileage rate.
Settings > Payroll > Travel Time
New "Travel Pay Rate" that gets used as the default travel time pay rate for each shift
Editing the Travel Pay Rate doesn't affect any existing shifts
Settings > Payroll > Reimbursement
New "Caregiver Reimbursable Mileage Rate" that gets used as the default reimbursement rate for each shift
Editing the Caregiver Reimbursable Mileage Rate doesn't affect any existing shifts
Settings > Care Notes > Statements
New "Travel Time Statement" that caregivers will see when clocking in, if Collect Travel Time is enabled for your organization
Edit this statement if you want it to say something besides "Only record pre-approved travel time between shifts."
Turn off this statement if you wish to not display it when caregivers clock in
Settings Care Notes > Care Documentation
New "Collect Travel Time" option for if you wish to let your caregivers document their travel time between shifts
Collect Travel Time has been turned off for existing Rappora customers so you can turn on travel time when you're ready
Shifts
If enabled for your organization, caregivers are prompted to input Travel Time when clocking into a shift
Each shift has its own Travel Pay Rate and Caregiver Reimbursable Mileage Rate which initially come from your organization's settings
Care Notes
After clocking out, caregivers have the ability to submit edits to Travel Time and just like the other fields, those submitted edits need to be approved or denied
Just like other edits to time and mileage on Care Notes, caregivers are prompted to explain submitted edits to Travel Time
Office Staff members can request Travel Time corrections just like the other Care Note fields
All Travel Time correction requests and edit approvals/denials are recorded in Care Note history
Payroll
Travel Time and Travel Pay Rates are included in payroll totals and overtime calculations
View Reimbursement totals if your organization collects Caregiver Miles with Caregiver Reimbursable Mileage Rates
Payroll Export
The payroll export includes the new Travel Time, Travel Pay Rate and Caregiver Reimbursable Mileage totals
Payroll > Employee
When viewing payroll information for each employee, we now show the Travel Time data as well as a new modal to see Reimbursement calculations
You can edit each shift's Travel Pay Rate and Reimbursable Mileage Rate here
Travel Time can also be saved with generic Time Activity that's recorded from the payroll view