Rappora version 3.0.4 adds travel time capabilities as well as caregiver reimbursement totals for if you collect caregiver miles and if you set a caregiver reimbursable mileage rate.
Settings > Payroll > Travel Time
- New "Travel Pay Rate" that gets used as the default travel time pay rate for each shift
- Editing the Travel Pay Rate doesn't affect any existing shifts
Settings > Payroll > Reimbursement
- New "Caregiver Reimbursable Mileage Rate" that gets used as the default reimbursement rate for each shift
- Editing the Caregiver Reimbursable Mileage Rate doesn't affect any existing shifts
Settings > Care Notes > Statements
- New "Travel Time Statement" that caregivers will see when clocking in, if Collect Travel Time is enabled for your organization
- Edit this statement if you want it to say something besides "Only record pre-approved travel time between shifts."
- Turn off this statement if you wish to not display it when caregivers clock in
Settings Care Notes > Care Documentation
- New "Collect Travel Time" option for if you wish to let your caregivers document their travel time between shifts
- Collect Travel Time has been turned off for existing Rappora customers so you can turn on travel time when you're ready
Shifts
- If enabled for your organization, caregivers are prompted to input Travel Time when clocking into a shift
- Each shift has its own Travel Pay Rate and Caregiver Reimbursable Mileage Rate which initially come from your organization's settings
Care Notes
- After clocking out, caregivers have the ability to submit edits to Travel Time and just like the other fields, those submitted edits need to be approved or denied
- Just like other edits to time and mileage on Care Notes, caregivers are prompted to explain submitted edits to Travel Time
- Office Staff members can request Travel Time corrections just like the other Care Note fields
- All Travel Time correction requests and edit approvals/denials are recorded in Care Note history
Payroll
- Travel Time and Travel Pay Rates are included in payroll totals and overtime calculations
- View Reimbursement totals if your organization collects Caregiver Miles with Caregiver Reimbursable Mileage Rates
Payroll Export
- The payroll export includes the new Travel Time, Travel Pay Rate and Caregiver Reimbursable Mileage totals
Payroll > Employee
- When viewing payroll information for each employee, we now show the Travel Time data as well as a new modal to see Reimbursement calculations
- You can edit each shift's Travel Pay Rate and Reimbursable Mileage Rate here
- Travel Time can also be saved with generic Time Activity that's recorded from the payroll view